[ITT-staff] FW: First Friday Update

Mon Mar 5 10:00:22 PST 2018

FYI

Sent: Friday, March 02, 2018 2:49 PM
Subject: First Friday Update

[First Friday Update. For Chief Instructional and Chief Student Services Officers.]

                                                                                       March 2018

                           Educational Services & Support

AB 705 wEBSITE AVAILABLE
Laura Hope
To keep practitioners apprised of the conversation regarding the implementation of AB 705, the Chancellor's Office, with the help of the Foundation, has established a website to house minutes, updates, and presentations.  Look for initial guidance soon, as well as professional development opportunities in the future to support classroom faculty and support professionals strategize about how to engage reforms consistent with the legislation.  The website can be found here: https://linkprotect.cudasvc.com/url?a=https://assessment.cccco.edu/ab-705-implementation/&c=E,1,0KIBHKa1jXQ5KQGziRqG-NwdxSvAbbBxu-HM9Ow2jmRkjTcCCJjR2NIiibgFfihoa0YQifO34JLlst-bkRAKsz0c7778TcJl1oAr4EA2J4CZgV2tRpY,&typo=1
Guided pathways multi-year Plan due this month
Laura Hope
All 114 colleges have committed to the exploration and implementation of the guided pathways framework, and they are working toward the development of the Multi-Year Plan.  As many already know, the plan covers the first 18 months, which may primary focus on developing a governance structure and a plan to expand inquiry.  As many of the panelists at the planning workshops have reinforced, the implementation of guided pathways is a long-term commitment.  To experience the rewards of the work, a plan that engages the inquiry process is appropriate for the 77% of colleges who rated their college's current status as "early adoption" in this process.  Directions about how to submit the plan to the electronic NOVA platform will be issued on Monday, March 5, 2018.  Please also take a look at the monthly newsletter GP Connect<https://linkprotect.cudasvc.com/url?a=http://californiacommunitycolleges.cccco.edu/GPNewsletterTest.aspx&c=E,1,J9xcviQhtiYFG75V2qlfZh_cj_16HHWa7DD4rt1hC2Sx_q8e_Qw5nfwBxck8MexZpucqnLw818YZsltOF1DYWNFl6fExtasJvZufefDmwmnKGATPRYtdOQEwXe7OHg,,&typo=1> to stay up to date about latest on the state's process of implementation.
California Community Colleges (CCC) Prerequisite and Corequisite Survey for 2017-18
Rita Levy
California Community Colleges are required to report prerequisites, corequisites, and advisories that were established during the prior academic year, to the Chancellor's Office. The SurveyGizmo Prerequisite and Corequisite Survey link for FY 2017-18 will be sent to all colleges on March 14, 2018.  Reports are due on or before July 1, 2018.  The Chancellor's Office has sent out emails requesting that each school make sure that the contact information is correct for the person responsible for submitting the report.  Please make sure you have responded to the email requesting that you review and confirm as to whether or not the contact information is current and correct.
California virtual campus - Online education initiative Grant Opportunity for 2018-19
Erin Larson
The Chancellor's Office will release a Request for Applications for the California Virtual Campus - Online Education Initiative (CVC-OEI) Grant Program in mid-March. The CVC-OEI grant recasts the current Online Education Initiative<https://linkprotect.cudasvc.com/url?a=http://ccconlineed.org/&c=E,1,us5Ylxb0HzX0dRDpgwHGcXqM4ROwm-mvuNiqcfrWQS6xGCpp1pGEFRPTqBceSzKAm88LddOoF0q2qkqTJ6Igc2hnY8JJHFJREQppQR1QjoLVRRgAogyY&typo=1> and will assist colleges in providing a robust and seamless online experience for California community college students. The CVC-OEI is a coordinated effort to create and deliver quality online education. This grant is fiscally and programmatically independent from Governor Brown's proposed fully Online Community College<https://linkprotect.cudasvc.com/url?a=http://doingwhatmatters.cccco.edu/FullyOnlineCommunityCollege.aspx&c=E,1,uiI6TSWAa6lc-RAU-QlH_rzowhEo7KXqon0L0eV48MhBsaxJ6pnSPWnjdhBP5zLoQ9XNg0MyhwxJ_gvoiPhRnNPwOkRD5txsuwDp_G1-EQcJtIrb6qo8SNc,&typo=1>. Pending 2018-19 Budget Act (AB 1806, Ting<https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180AB1806>) approval, this $20 million program is eligible for annual renewals through 2023-24.
Chancellor's Office Curriculum Inventory (COCI) 2.0
Jackie Escajeda / Raul Arambula / David Garcia
The Chancellor's Office and the California Community Colleges Curriculum Committee (5C) COCI Workgroup conticnue to work closely with the California Community Colleges (CCC) Technology Center on meeting the concerns of the field. There will be minor fixes to COCI 1.7.1 in the coming weeks. Concurrently, work on COCI 1.8 is taking place, and the targeted release date will be in spring. Please continue to report COCI issues to cociappsupport at openccc.zendesk.com<mailto:cociappsupport at openccc.zendesk.com>. For questions, contact David Garcia at dgarcia at cccco.edu<mailto:dgarcia at cccco.edu> or at 916-322-4192.
CHANCELLOR'S OFFICE CURRICULUM INVENTORY 2.0 - NONCREDIT STREAMLINING
Jackie Escajeda / Chantée Guiney
The Chancellor's Office, in collaboration with the California Community Colleges Curriculum Committee (5C) has established a workgroup to lead efforts on streamlining noncredit curriculum approvals. In 2016, the Chancellor's Office announced a streamlined and automated approval process for credit courses. The transition to an automated approval process for credit courses required minor revisions to California Code of Regulations (CCR) title 5 and was approved by the Board of Governors. Noncredit curriculum was not included in the 2016 curriculum streamlining project, as provisions of the California Education Code (CEC) and title 5 require the Chancellor's Office to approve noncredit courses and programs. Efforts are currently underway to examine a streamlined and automated approval process for noncredit curriculum submitted to the Chancellor's Office for an approval. The proposed streamlining of noncredit curriculum will include a phased-in approach that focuses on the automated approval of Career Development and College Preparation (CDCP) certificate programs (as described in title 5 sections 55150<https://linkprotect.cudasvc.com/url?a=https://govt.westlaw.com/calregs/Document/I46A88770325E11E194EACEFFB46E37D1%3fviewType%3dFullText%26originationContext%3ddocumenttoc%26transitionType%3dCategoryPageItem%26contextData%3d&c=E,1,zQeYvDKi5YL-niDNsyVkiEl_8Wwby1mq1hufyTgy2-8-S5QjaEIVYYN9mEq2L70wJl5LkoX4MMBXIaIFKT3AnNw90KtSO9-7rY0ocWzUZ_n0fzvRlhPv&typo=1(sc.Default)&bhcp=1> and 55151<https://linkprotect.cudasvc.com/url?a=https://govt.westlaw.com/calregs/Document/I471FB340325E11E194EACEFFB46E37D1%3fviewType%3dFullText%26originationContext%3ddocumenttoc%26transitionType%3dCategoryPageItem%26contextData%3d&c=E,1,rOwqCkfitK-kyj5j2Ul9rWzXUTyMMyBP5_jTlhhhGNHq30vWPEEi2qKh_sIjPgJrv3G_uwJik2aNOb04uzfKvF88hy9d6ootigzGwqyO3KyVwNYNk9w,&typo=1(sc.Default)&bhcp=1>) first, and a subsequent expansion into all noncredit course categories eligible for apportionment, as described in title 5 sections 55002<https://linkprotect.cudasvc.com/url?a=https://govt.westlaw.com/calregs/Document/I02E2C60D166D4806B63BA4AF82F76323%3foriginationContext%3dSearch+Result%26listSource%3dSearch%26viewType%3dFullText%26navigationPath%3dSearch%252fv3%252fsearch%252fresults%252fnavigation%252fi0ad62d2e00000161da2a3ff665965cbe%253fstartIndex%253d1%2526Nav%253dREGULATION_PUBLICVIEW%2526contextData%253d&c=E,1,gAwCiSOWdgJzCDRoDqDaMC55ohMkloMBFelMgvC56dpZ0Vo1aAJv63tvMltG9MNO_wbK7JN4tUtWdgfAcA--yCcFlCQuq_M7r1SmhEH9US4,&typo=1(sc.Default)&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=(sc.Search)&t_T1=5&t_T2=55002&t_S1=CA+ADC+s>, 55150<https://linkprotect.cudasvc.com/url?a=https://govt.westlaw.com/calregs/Document/I46A88770325E11E194EACEFFB46E37D1%3foriginationContext%3dSearch+Result%26listSource%3dSearch%26viewType%3dFullText%26navigationPath%3dSearch%252fv3%252fsearch%252fresults%252fnavigation%252fi0ad62d2e00000161da18d29365965c45%253fstartIndex%253d1%2526Nav%253dREGULATION_PUBLICVIEW%2526contextData%253d&c=E,1,QHdFl4i_8KpXPGUbtCPEijN-pHl0Svs_aquMev81M4AYAEqDnJw4EhCqjT_RCaxvjIottvrI1kQMhqKGKt4NGjRXKsVbidiVRoukBKiUzsg,&typo=1(sc.Default)&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=(sc.Search)&t_T1=5&t_T2=55150&t_S1=CA+ADC+s> and 58160<https://linkprotect.cudasvc.com/url?a=https://govt.westlaw.com/calregs/Document/ICD8C81D0D48511DEBC02831C6D6C108E%3foriginationContext%3dSearch+Result%26listSource%3dSearch%26viewType%3dFullText%26navigationPath%3dSearch%252fv3%252fsearch%252fresults%252fnavigation%252fi0ad62d2e00000161da17f1d365965c40%253fstartIndex%253d1%2526Nav%253dREGULATION_PUBLICVIEW%2526contextData%253d&c=E,1,ibNBFtLjI09O5miDipcvjO2zVckuxKURcK9o-OvFyP_mtCUrRAUPZSncLV4kgniKPG-jVKoVAy5hJeGBgYHKUAAg_CzI5MeS-ds5JxnL28K1hr6jCN9a1FB1i59cYA,,&typo=1(sc.Default)&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=(sc.Search)&t_T1=5&t_T2=58160&t_S1=CA+ADC+s>. The Chancellor's Office will release regular updates on the status of the noncredit streamlining project.
Deans of Student Services and Special Programs
Rhonda Mohr
Michael Quiaoit and Mia Keeley have been promoted to Deans of Student Services. In these roles, they will provide leadership to the Division by providing administrative oversight to division staff, programs, and colleges across the system. Michael has held the Specialist position in Student Services since 2016. He possesses a strong background in higher education, financial aid, and public policy. Mia has worked across different divisions at the Chancellor's Office since 2013. She possesses strong knowledge of the California Community College system, Student Services programs, and counseling. Michael's and Mia's knowledge, experience, and leadership will help usher the Chancellor's Office and college-based student services programs through the successful implementation of the new California Community Colleges Vision for Success.
Disabled Student Programs and Services
Linda Vann
The Chancellor's Office is supporting the Sonocent Audio Notetaker software. It is available free for all California Community Colleges (CCC) through the end of June 2018. Campuses can provide these free licenses for students with disabilities and student veterans. For more information, or to schedule training on Sonocent Audio Notetaker on your CCC campus, please contact the High Tech Center Training Unit (HTCTU) Admin Assistant, Erika Owens at eowens at htctu.net<mailto:eowens at htctu.net> or (408) 996-4636.
Financial Aid
Ruby Nieto / Bryan Dickason
Chancellor's Office Student Financial Aid staff met with Bob Shireman, a Senior Fellow with the Century Foundation.  Bob is a former Under-Secretary of Education now preparing a report for California Student Aid Commission (CSAC) on improving the Cal Grant program. Financial Aid staff held another call with colleges affected by the northern and southern California fires and mudslides.  Experiences and successful student assistance efforts were shared, as well as Student Financial Aid staff providing information on federal disaster relief.
The Financial Aid Regional Representatives (FARR) met in conjunction with the California Community College Student Financial aid Administrators Association (CCCSFAAA) and Chancellor's Office (CCCCO) Student Financial Aid. A lengthy discussion was held on serving homeless students and AB 801. The meetings provided an overview of available resources for our Dreamers, including financial assistance at the Los Angeles Community College District DACA Task Force meeting.
Some colleges are currently going through re-certification with the Department of Education - to continue to be able to participate in the federal aid programs. For curriculum inventory issues, please contact David Garcia, dgarcia at cccco.edu<mailto:dgarcia at cccco.edu> at the Chancellor's Office.
Flexible Calendar Activities Reporting FY 2018-19
Rita Levy
The Flexible Calendar Activities Reporting link for FY 2018-19 was sent out via SurveyGizmo on February 2, 2018.  The Chancellor's Office requested updated contact information from each college regarding the person responsible for this year's Flexible Calendar Activities report, and the link to the report was sent using the updated contact list.  The final report is due Friday, June 1, 2018, and the certification form FC-001, is due June 15, 2018.
Library & Learning Resources Program
Stephanie Ricks-Albert
Congratulations to the California Community Colleges, thus far, that have complied with California Code of Regulations, title 5, section 55800, the Annual Library Data Survey (ALDS) for 2016-17, due March 31, 2018. The two-part process includes the completion of the survey in SurveyGizmo and submission of the Certification form to the Chancellor's Office.  Refer to the Annual Library Data Survey section of the Chancellor's Office Library and Learning Resources Program<https://linkprotect.cudasvc.com/url?a=http://extranet.cccco.edu/Divisions/AcademicAffairs/EducationalProgramsandProfessionalDevelopment/LibraryandLearningResources.aspx&c=E,1,FoKAeLAxebY6LZMFlCV0MsACLx_3-oZre6YYqSXHCnxrVXCRXu7TAqWk7H-zWp-MnBujoYQcsusZs5txEDHd7qSHrP7jRixQc2tdd3cIng,,&typo=1> webpage for information (Survey Memo, Survey PDF, Certification form, Survey Contacts, Survey Completion Log, Troubleshooting tips for the SurveyGizmo link).

                                     Workforce Economic Development Division

Edunav pricing structure
Omid Pourzanjani
As requested by a number of colleges, a new pricing structure has been established with EduNav for their Program and Student Education Planning software. This effort does not displace other program planning tools used by various colleges. Rather, it only provides another option for the colleges interested in EduNav.  Please contact Foundation for California Community Colleges<https://linkprotect.cudasvc.com/url?a=https://foundationccc.org/&c=E,1,yCie3QeR9l-AQwb-ng0U_yA5oxgNrdPQRij9YlyWmfZIft_7M52jrJtrdlryT2_weUGdmDmfN7gYJMsQkbm90IOgSLPs5UkIyg6vIwguVHIkTbvb&typo=1> for more information.
MyPath 2.0
Omid Pourzanjani
MyPath continues to evolve as the statewide-developed application for integrating various tools and guiding students through their onboarding process. MyPath 2.0 includes integration with CCCApply, form-pre-population functionality with California Promise Grant Application, and a much-improved user-guidance approach.  Please contact CCC Technology Center<https://linkprotect.cudasvc.com/url?a=https://ccctechcenter.org/&c=E,1,zE2AZrB6iIjblZK0JHBX1963EJdmFF0rcD_TIzH-y6lbL1EO1NnR5igefyOnld5fnDWG7hCbbHBvgWHMuhUb1_CG_SdHukZfIHhaHQF4bQWgzzdHZGniTw,,&typo=1> for more information.
Nova Tool (Plan. Invest. Track)
Omid Pourzanjani
NOVA is an integrated grant management tool developed by the Chancellor's Office for use by the field.   It includes plan submission, reporting, and performance analysis.  NOVA 1.0 marked the release of the platform with Strong Workforce Program funds.  NOVA 2.0 added Adult Education Block Grant funds to the platform.  The Integrated Plan for the Student Success/Student Equity/Basic Skills Initiative (SS/SE/BSI), which was NOVA 3.0, launched at the beginning of 2018.  NOVA 4.0 will include a tab for Guided Pathways and is on schedule for production release on March 1, 2018.

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