[ITT-staff] SRJC Attendance procedure 8.1.5P

Thu Jan 4 10:16:30 PST 2024

To all in ITT,

As most of the classes are full, you will probably be receiving requests to give out add codes.  That is your discretion as the instructor, and you have no obligation to either give out add codes, OR take the wait list.  You do have the ability to drop any student that does not attend the first meeting or misses 10% of the course.

If you have full class, and other students asking to add, it would be a good practice to message the enrolled students (through the student portal) with a summary of this procedure, and/or your attendance portion from the course syllabus.  (Using the student portal is a better practice than direct email, and reduces any complaints from a student that they did not receive the message.  Canvas messaging can be used once the class starts and everyone is oriented on how to use it, and that is the preferred contact method for the semester).

Also here is a copy of the board procedure 8.1.5P for attendance:

A.      Attendance

1.      Students are expected to attend, and in the case of online classes, participate in, all sessions of the course in which they are enrolled.
2.      A student may be dropped from any class when that student's absences exceed ten percent (10%) of the total hours of class time.
3.      With advanced notice and appropriate documentation, members of the U.S. Military Armed Services and Reservists shall have their absences accommodated due to service obligations provided that satisfactory academic progress is being made prior to suspending their studies. For the purpose of this policy, a student is making satisfactory academic progress so long as, at the start of the absence, the student has the potential to pass the class after completing the remaining assignments.
4.      Specific courses may have stricter requirements based on professional certification mandates or curricular situations in which absences will severely compromise the learning for other students (such as team or performance ensemble courses). These stricter requirements shall be stated in the course syllabus.

B.      Nonattendance

1.      Students who fail to attend the first class meeting may be dropped by the instructor. For classes that meet online, students who fail to log on and initiate participation by 11:59 p.m. Pacific Time of the first day of the class may be dropped by the instructor. The start date for full semester online classes is the official first day of the semester; for short-term classes, the first day will be specified in the schedule of classes.
2.      Instructors are required to drop all No-Show students immediately following the second class meeting. A No-Show is an enrolled student who has not attended any class meeting of the course. For classes that meet online, a No-Show is an enrolled student who has not logged on and initiated active participation by 11:59 p.m. Pacific Time of the second day of the class.

C.      Excessive absence defined

1.      Instructors shall state in each course syllabus what constitutes excessive absence for that course.
2.      Any student with excessive absences may be dropped from the class.

D.      Excused and unexcused absences

1.      Unless state or federal law, including Executive Orders, requires that the absence be deemed excused, no instructor shall be required to make a distinction between excused and unexcused absences.
2.      If instructors wish to distinguish between excused and unexcused absences they shall state in each course syllabus all criteria for any excused absences in addition to those required by state or federal law.

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Jesse Kosten
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