[ITT-staff] FERPA and Zoom

Sat Jan 23 20:06:01 PST 2021

To all in ITT,

You may have seen the email the Dean Robert Ethington sent out to students about student conduct in online courses.  I asked him a follow up question about our responsibilities if we as instructors want to record our Zoom sessions.  Here is the information that he provided and what I am now including in my Syllabi:

Student Conduct in Online Courses (From Dean Robert Ethington)
I would also like to remind you that academic dishonesty, such as cheating, plagiarism, or knowingly furnishing false information to the District, is a violation of our academic integrity code. For reference, you may view the entire student conduct code here<https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fgo.boarddocs.com%2fca%2fsantarosa%2fBoard.nsf%2fgoto%3fopen%26id%3dA8JTGP775682&c=E,1,QAvEZ9bgOM_6TmzW6BHjCLj_AykxDx3HweQfVwb5rVvg_Bqx4lLLQ3jMtqA2PtFh8xLmoR69pKOEAPypBuXIprhl1_7BhzvSCsfpPswoloBDWqv7Lzs,&typo=1>.
Here are the relevant sections of the conduct code that would be considered violations:

*        Use of any electronic listening or recording device in any classroom without the prior consent of the instructor, except as necessary to provide reasonable auxiliary aids and academic accommodations to a student with a disability (see accommodation resources above).

*        Making a video recording, audio recording, taking photographs, or streaming audio/video of any person in a location where the person has a reasonable expectation of privacy, without that person's knowledge and express consent.

*        Sale, preparation, or distribution for any commercial purpose of course lecture notes or video or audio recordings of any course, unless authorized by the authoring faculty or District representative in advance. The unauthorized sale or commercial distribution of course notes or recordings by a student is a violation of this policy whether or not it was the student or someone else who prepared the notes or recordings.
If you should have any questions about the student conduct code or your rights and responsibilities as a student, please contact me at rethington at santarosa.edu<mailto:rethington at santarosa.edu>.
Robert Ethington | Sr. Dean of Students
rethington at santarosa.edu<mailto:rethington at santarosa.edu>
https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fstudentlife.santarosa.edu%2fonline-services&c=E,1,C2ETe-w9jpiLMsVlWEjr2RonTNLN7f6eDdnhobLCbn-QQ0aLDdGZ-eMy0EgcbzoygoZFKji8Df8U_pGhgge2pWRpwCxnWmE5WEWiHO8OziWrMyDSLooY&typo=1
FERPA Guidelines For Distance Education Courses
https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fadmissions.santarosa.edu%2fferpa-guidelines-distance-education-courses&c=E,1,Kn8RcN_FEjJx3NtbdU8IjpNkjLwEseiut3k_-u_3zl5Qb-E271bR-wbJXhrcj-3GqS2OG8vgv4n17v91rWEqQDJ55QLmSGi3_OgMS7Eg7VcXE-y4hpnZ2upsaRKZ&typo=1
As classroom technologies continue to evolve, more instructors at SRJC are using video and audio recordings of class sessions and student projects.
Recordings are sometimes used to allow enrolled students to watch a missed class session or to review an earlier session they attended. Instructors may want to share videos with another current or future class section. Depending on how the recordings are created and edited, they may include personally identifiable information (PII) about students and thus constitute education records that are protected under the Family Educational Rights and Privacy Act (FERPA) -- the federal student privacy law.
Zoom Videos Will Be Recorded
If a recording includes only the instructor or voices of students that are not personally identifiable, it is not a student record, and FERPA does not limit its use.  I will be recording the Zoom sessions, and either posting them directly, or editing them down to direct content.
If the recording includes identifiable audio or images of students asking questions, making presentations, engaging in discussion, or leading a class (other than TAs) then the portions containing recordings of the student do constitute protected student education records. Such recordings may be used only when one or more of the following apply:

*                     By the same class section for review purposes; or

*                     If the recording can be edited to remove the personally identifiable audio or images; or

*                     In a manner allowed by a written consent from the students whose identifiable information is included.

If you have any questions please let me know.

Jesse Kosten
Coordinator - Instructor Diesel Equipment Technology<https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fitt.santarosa.edu%2fdiesel-technology&c=E,1,_1IQvV9tFKCnRfyCN9Kx2e6Ck-WNDIiyv2Le-H5SkwGQIc0NXIgsnlxKNw9Tx3oXyibnkVLyL5PVHcSXcsRpS10cMrQ4hhRNaQCRb2UHCvE,&typo=1>
Department Chair Industrial Trade Technology<https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fitt.santarosa.edu%2f&c=E,1,y5OuFRcoy2hU0Ujry3tGhsWpeVTdcB5BPrOGAMJxlqmasSxroU5sT8yMir0LutxDNWseYTo2aZiXZuMwR9OfVtSQXvuXC8FCZ6KDEzh_gcn4x8M28dfovwHh3g,,&typo=1>
Office 2304  (707) 522-2601
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